November
2010 - Notes By Lee Krout
Ranch Riders Club online meeting November 13th, 2010
Present Chuck, Mary Lou, Lee, Dave, Mel, Sandi, Denk, Barb, Frank
Meeting called to order 7:00 p.m.
Motion to accept minutes from last month
Seconded Minutes accepted as posted on RRC website
Financials
Interest Bearing Checking - $14,385.53
Designated Funds
Trail Improvement / Skid Steer Fund - $6,959.13
Pole Building Fund - $5,000.00
Map Printer Fund - $812.00
Ranch Project Fund - $500.00
Club Supplies, Raffle Items, Resale Items $1,114.40
Total of Designated Funds - $14,385.53
Total of Undesignated Funds - $0
Outstanding Bills to be paid are approximately - $626.40
Two Skid Steer Tires are at Cross Midwest Tire Company In Kansas City, KS being foam filled. Will be picked up 11/15/10 cost $356.40.
Web Site cost approximately - $200.00.
Light Fixtures for building $70.00.
Skid Steer steering valve part has been ordered at unknown cost .
First Item of Business – Pole Barn
Chuck met with Coy. Coy said RRC should build their own building on the site previously approved by the Board of Directors and returned the $5,000.00. Called company that had been found in Bolivar, estimate for building 30’X40’ with 14’ sidewalls is approx. $6,899.00.
General discussion on approval to build.
Board already approved Chuck will get something in writing from Board to keep there from being any problems.
Motion to move $3,000.00 from Skid Steer Fund to Pole Barn Fund.
Discussion on if that will be enough or not .
Motion amended to move $4,000.00.
Motion seconded, voted on and passed.
Comment about James Marshell having a large Cargo Trailer that may or may not be able to be used.
General discussion on this idea.
Decided to build our own building that would be turned over to the Ranch if RRC ever disbands.
Discussion on if Conservation would like to share in costs and use.
Decision to build it ourselves so that there are no problems.
General discussion on building.
Motion to hire company to build building on site approved by Board. Motion seconded, voted on and passed.
Company name is Farmhand LLC from Bolivar, MO.
More general discussion on building such as color and placement of doors. Colors will be decided by Board of Directors.
Gravel floor for now, electric will have shutoff on outside so Ranch won’t have to enter if power needs to be turned off for any reason. This is also part of the electric code.
Next item – First Responder Bags
The first responders on the Ranch need new kits. Other committees are donating approx. $300.00 each bags that are being looked at cost $150.00 each.
Motion to give $300.00 toward the bags. Motion seconded, voted on and passed after some discussion on the bags.
Next item – Wildflower Seed
The RRC has been spreading wildflower seeds in different areas around the ranch. Would like to purchase it in bulk. It is $30 a pound or $99 for 5lbs .
General discussion on the cleaning up of Lonnie’s Lookout and using seed up there.
Motion to purchase 5lb of seed. Motion seconded, voted on and passed.
Next item – Radios
Looking into getting about 5 radios that would work with the Ranch frequencies for use during the poker runs and other projects. Lee is looking into the availability of some radios in his area due to a radio change over. Still checking to see if they are available or not.
Next item – Project list
Coy was sent a list of projects and approved them he wanted to know when they would be started. Most of the list is cutting back brush on the Ranch roads that have overgrown so Ranch equipment can use the roads.
Lengthy discussion on how many members don’t know which are Ranch roads and which are trails. Many of the Ranch roads have overgrown so bad they look like trails now.
The Roads are in place for a reason so that equipment and vehicles can access different areas of the Ranch for emergencies, fires, or just general maintenance.
Also discussed having Coy put something out in the 9 lines or newsletter explaining where and why the Ranch roads are going to be worked on.
Hopefully this will keep there from being tension with people thinking trails are being made wider when they are actually Roads to begin with. Chuck said he would talk to Coy to see if he would do this.
Any other business?
Question about which poker runs are the RRC’s next year. Memorial day and Labor day are the RRC’s.
Frank said he was elected as Co Chair of the Cloud 9 Cruisers Club. He wants to work with the RRC to make the Ranch a better place. He said they are not competing with the RRC.
Lee thanked Frank and stated that everyone needs to get along and work together and not against each other. Different groups have different interests but all work towards making the Ranch better.
Motion to adjourn. Seconded and passed. Meeting adjourned.
Next meeting will be January 8th, 2011 at 7:00 p.m. central time.
December meeting canceled so people could concentrate on family and holidays.
January meeting moved back a week due to first Saturday being the 1st.
You can contact us at ranchriders@cebridge.net with any ideas or comments.
October
2010 - Notes By Lee Krout
Ranch Riders Club online meeting October 2nd, 2010
Present Chuck, Mary Lou, Lee, Dave, Mel, Sandi, Denk
Meeting called to order 7:00 p.m.
Motion to accept minutes from last month
Seconded Minutes accepted as posted on RRC website
Sandy Joined
Barb Joined
Financials
Interest Bearing Checking -------------------------------- $9,554.93
Designated Funds
Trail Improvement Fund ---------------------------------- $6,106.13
Map Printer Fund --------------------------------------------- $710.00
Ranch Project Fund ----------------------------------------- $500.00
50 /50 ---------------------------------------------------------- $402.00
Total of Designated Funds ------------------------------- $7,718.13
Total of Undesignated Funds ---------------------------- $1,836.70
4 New tires have been purchased for the Skid Steer at a cost of $540.00
New sweat shirt order has been sent to the vender
Question about pole barn building
The BOD asked Coy not to spend any money that is not needed until after
The first of the year
Lyle joined
Arklady joined
Discussion on asking for the $5,000.00 paid to the ranch towards the building
Decided to wait till after the first of the year to see if the Ranch has enough money to build the building, if not we will ask for our $5,000.00 back and ask permission to build a smaller building on a site for the RRC use
Discussion on storing the skid steer off site for the winter
Coy was okay with it being stored off site
Discussion on insurance for skid steer
We have been told that it is covered by the ranch policy and it is well covered
Next item October poker run proceeds
In 2004 a poker run was held with the proceeds going to the Ranch fire department. From 2004 till 2007 when the RRC was formed there were no poker runs on Easter or Columbus Day. Lengthy discussion on where the proceeds from the Columbus Day poker run should go. No one from the fire department has asked for the proceeds.
There was a newsletter sent out from the Facebook site for the Ranch saying the proceeds were going to the fire department, a request for correction has been sent but nothing has been heard back on posting a correction yet. It was explained that the RRC had not voted on what to do with the proceeds yet and the history of the October run was given along with the request for correction.
This discussion continued for some time when a motion was made to donate the money from the Columbus Day poker run to the fire department
The motion was voted on and failed
Motion to put the funds from the October Poker Run in the trail improvement fund
Voted on and passed
Next item Changing meeting time and night
Discussion on if we needed to change the time and or the day of the week for the RRC meetings
Long discussion on options for meeting times and days
Motion to keep the RRC meetings the first Saturday of the month at 7 p.m. CST unless otherwise posted
Voted on and passed
Motion for no meeting in December (December is busy month with the holidays and a slow time at the Ranch)
Voted on and passed
Short discussion on the shirt order and what type of shirts we have tried or want to try
Next Item Work week
A list of trails with places on them that need skid steer attention has been sent to Coy
Also plan on working on clearing tree tops left from the logging at the loop of Spring Road to get the loop open again
Discussion on the School house needing drainage work
Suggestion for the RRC to purchase some 4 inch drain tubing for the school house
Question if Coy knows about the Ranch Project fund the RRC has set up to donate money quickly with just a vote of the officers?
Chuck said Coy is aware of the fund and how it works
Will try to get the new tires mounted on the skid steer and weld tubing to strengthen bucket before work week
Motion to adjourn
Seconded and passed
Meeting adjourned
Next meeting will be November 6th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
September
2010 - Notes By Lee Krout
Ranch Riders Club online meeting September 11th, 2010
Present Chuck, Mary Lou, Lee, Dave, Barb, Skip
Meeting called to order 7:00 p.m.
Motion to accept minutes from last month
Seconded Minutes accepted and they are posted on RRC website
Financials
Interest Bearing Checking -------------------------------- $10,109.68
Designated Funds
Trail Improvement Fund ---------------------------------- $6,646.13
Map Printer Fund --------------------------------------------- $710.00
Ranch Project Fund ----------------------------------------- $500.00
50 /50 ---------------------------------------------------------- $392.00
Total of Designated Funds ------------------------------- $8248.13
Total of Undesignated Funds ---------------------------- $1861.55
These Figures are after the September 9th bank deposit.
Bills Paid
Shirts and Stickers ------------------------------------------ $928.00
Discussion on what items are to be raffled and when
Drawings at Columbus Poker Run will be
Gun case, small fridge, and the 50/50 will be drawn
$17 was collected in the donation can for Justin Schmidt. Mary Lou will send that money in for Justin
Mel Joined
Sandy Joined
Discussion on the online meeting software
Decision was made to stay with what we have been using
Thanked Dave for painting the H on the Helicopter pad
That officially finished the project
Thanks to Lyle and Dave Schweirjohn for painting the edges of the crossing
Thanks to everyone that has helped on all the projects way to many to list everyone
Brush was cleared from Melody trail so the Ranch dump truck could get to Tomichi Pass to dump loads of dirt from the work in Powder Mill. 8 loads were brought and put on Tomichi Pass. The dirt stayed in place after the large rain storm
Chuck asked everyone to keep an eye out for 12 x 15.5 tires for the skid steer
The ones on it are going to need to be replaced in the near future
Sandy quickly found some for $133 each online
Thanks to Sandy ad please everyone else keep looking and let us know what they find
Sandi and Denk joined
Discussed that the Ranch may not be able to afford the rest of the money for the Building to be shared with the RRC. Discussion of the possibility of the RRC paying for a smaller building in the same spot. Coy has given us a receipt for the $5000.00 that we paid for the RRC part. Chuck said he will see what happens at the next BOD meeting and if it doesn’t look like the Ranch will be able to put money in he will talk to them about us putting up our own building
Motion to adjourn
Seconded and passed
Meeting adjourned
Next meeting will be October 2nd, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
August
2010 - Notes By Lee Krout
Ranch Riders Club online meeting August 7th, 2010
Present Chuck, Mary Lou, Lyle, Sandy,Dave S., Robert H., Mel H., Deena H., Richard & Jan H., Dave G., Barb G. (Lee had a work commitment Lee asked Dave to forward Screen shots and these minutes were done from those)
Meeting called to order 7:00 p.m.
Motion to accept minutes from last month
Seconded Minutes accepted and they are posted on RRC website
Financials
CD matured 7/17/10 $8,788.95 Rolled into checking
Interest bearing checking $14,948.08
Designated funds
Trail improvement fund $1,772.18
Map printer fund $581.00
Ranch Project Fund $500.00
50/50 to be paid to winner $300.00
Total designated funds $3,153.18
Promised funds $8,000.00
Total designated and promised $11,153.18
Total undesignated funds in checking $3,794.90
Outstanding bills
Gehl Skid Steer (items not donated) up to $3,000.00
RRC’s part of pole building 1/3 cost of materials up to $5,000.00
(A question about the financials was asked after the meeting
The officers reviewed them decided they would be easier to read this way)
CD $8,788.95 designated to trail improvement matured 7/17/10 rolled over into checking.
Interest bearing checking $14,948.08
Designated funds
Trail Improvement $10,561.13
Map printer fund $581.00
Ranch project fund $500.00
50/50 to be paid to winner $300.00
Total designated funds $11,942.13
Total undesignated funds $3,005.95
Bills to be paid
Up to $3,000.00 for skid steer parts not donated
Up to $5,000.00 for RRC part of pole building
Total promised up to $8,000.00 to be paid from trail improvement fund
Next item
Grand opening of the Helo Pad was July 19th at approx. 7:45 hours
Air Evac landed on the pad for a public relations practice landing
We had a good turnout of members
BOD president Don Scott did a presentation, Don and Chuck then
Cut the ribbon opening the pad for use if needed
RRC wants to thank everyone for the turn out
Next item
Frank Shore Crossing
Chuck personally asked the majority of the board if he needed to make a presentation to the BOD to dedicate the crossing to Frank Shore
Chuck was told that he didn’t need a motion to make and post a sign
As soon as Lee makes the sign, Chuck will UPS it to Jim Harris on the Ranch to place
Total cost of the projects in the concrete poured in five different places was $3,304.14
First project was outside patio room door
Second was side walk behind the pavilion
Third was handicap ramp at Wilder Mini Stage Stop
Fourth was handicap fishing ramp at Wilder
Fifth was Frank Shore Crossing
Total of 30 yards of concrete in the very, very hot summer sun
Discussion on what to donate to these projects
Conservation donated $200.00
Individuals donated $465.00
Discussion on what RRC wants to donate
Motion to donate $1,000.00
Seconded
Re-stated to say donate $1,000.00 from undesignated funds
Seconded again voted on and passed
(note: Activities voted to donate $600 towards the crossing at their Aug 11th meeting.) dng
Next item
Pole Building Site
BOD will get motion to approve the site that was staked out
Site is set up so building could be turned as needed for final placement
Building is mainly for housing fire trucks
This is required by State of Missouri for the grant
RRC will have portion to house skid steer
RRC portion would be 20’ x 40’ with a dividing wall
We will have 12’ x 10’ roll up garage door
And a 36” steel clad walk in door
Building as presented is between 11 and 12 thousand
That price includes the dividing wall and doors
With a gravel floor
Motion to spend the entire $5,000.00 promised toward the building
Seconded and passed
Anticipating the building in Sept or Oct.
Final location to be set by Coy and BOD at later date
Chuck will try to give as much advance notice as possible when date is set
Next item
Skid Steer is Gehl 5625
Was donated by Tom Riley of R&R Equipment CO of Fort Scott, KS
Toms business is the New Holland and Gehl dealership in that area
How do we thank Tom?
Motion to spend $418.70 for two ice makers to be presented to Tom as a gratuity
Seconded and passed
Barb to purchase and be re-paid
Skid Steer is an asset of Cloud 9 Ranch but will be under the supervision of the RRC
The point man on the Ranch is Brian Stone
He will have the key to it and if he isn’t on the ranch Skip Wyman will have the key
Anyone using the Skid Steer must be qualified
Frank S joined
Next project for this week is two life sized silhouettes and two 4x4 posts to be
Installed on Cloud 9 Drive
Already have volunteers to do this work Mr. Harris and Mr. Hunt
Mention of checking with Dig Rite before putting posts in ground that will be done
Next item
We only have 10 large white RRC stickers left
Motion to order 100 large white RRC stickers
Seconded and approved
Next meeting would be on Labor Day
Motion to move it to Sept. 11th
Seconded and passed
Meeting adjourned
Next meeting will be September 11th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
July
2010 - Notes By Lee Krout
Ranch Riders Club online meeting July 10th, 2010
Present Chuck, Mary Lou, dave_schwierjohn,Dave G, Lee, Lyle, mel_h, Sandi.n.denk, Sandy_H, Skip, Barb
Meeting called to order 7:00 p.m.
Motion to accept minutes from June
Lee advised he had left the screen shots from those meetings at the Ranch in his camper
Lee suggested to wait until he has the screen shots from Dave and posts the minutes
Will wait for minutes to be posted on web site before approving them
Financials
Interest Bearing Account - $4,625.61
CD (Trail Improvement / Skid Steer) - $8696.16
Total of Accounts - $14,321.77
Designated Funds
Skid Steer (Trail Improvement fund not in CD) - $967.18
Map Printer (Repair / Replacement) Fund - $466.00
Ranch Projects Fund - $178.32
Helicopter Landing Pad Fund - $39.77
50/50 (To be paid winner) - $300.00
Total of Designated Funds (in Checking Account) - $1,951.27
Total of Undesignated Funds (in Checking Account) - $3,674.34
Outstanding Bills
Shirt Re-Order - $798.00 Paid
Radio (ATV Boom pipe raffle) - $32.31 Paid
Gehl 5625 Skid Steer (Items not donated) - =~$3000.00
RRC’s part of the pole building – 1/3 cost of materials
** Motion to paint “H” on landing pad and move remainder of money to Project Fund
Motion seconded, vote taken and passed
Discussion on what color “H” is suppose to be
Chuck said he would ask Air-Evac before painting it
Kayde joined
** Motion to move $320.00 from undesignated funds to Ranch Project Fund
Motion 2nd
Question about this fund
Lee explained that we try to keep this fund around $500.00
It was set up so that if a Ranch Project asked for a donation the officers
Could talk to each other by phone and use that money without waiting for a meeting
If you add $320 to what is already in it and with what is left from the landing pad
It will be around $500.00 in the fund
Vote taken and passed
** Motion to remove Kevin Willis’s name from the bank accounts and add the new co-chairman Lyle Parker’s name
Motions 2nd, vote taken and passed
** Motion to cash in CD after July 17th, 2010 and put money into checking account
Motion 2nd, vote taken and passed
Discussion on what RRC part of Pole Barn will be
Coy told Chuck it appears the total for the building will be around $9,000.00
RRC will have to put wall in to divide and may have to purchase garage door for it
** Motion to pay the Ranch for 1/3 of pole barn not to exceed $5,000.00 if it costs more it will have to be discussed again
Motion 2nd, vote taken and passed
Discussion on paying for parts for Skid Steer that were not donated
Don’t have total yet but should be under $3,000.00 to include
Bucket, tooth bar, flat face fittings, quick attach, and skid plate
** Motion to pay up to $3,000.00 toward skid steer parts if more than $3,000.00 must discuss again
Motion 2nd, vote taken and passed
Skid steer will be put on trailer and left in compound until building is built
Coy will supervise the use of the skid steer when needed
Bubba joined
Discussion on setting up system for “checking someone out” to operate the skid steer
Suggested that this be discussed at a later date
Discussion on the DVD Lee made of the poker run route
Lee has video of all the trails except the small dead ends
Plans on making some DVD’s of all the trails
Lee said it will take 4 or 5 DVD’s to get them all
Discussion on finding out if Pavilion needed money for a pizza oven
Unsure if they do or not
Will check with Coy and find out
Can use Ranch Project Fund money if asked
** Motion to adjourn
2nd, vote taken meeting adjourned at 7:55
Next meeting will be August 7th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
June
9th
2010 Special Meeting - Notes By Lee Krout
Note: After the June 5th RRC meeting Cindi Morrison contacted us and explained that she needed to withdraw her candidacy for secretary.
Ranch Riders Club online special meeting June 9th, 2010
Present Chuck, Mary Lou, Dave, Barb, Lyle, Sandi, Denk, Sandy, Mel, Lee, Skip, Marie
Meeting called to order
Purpose of meeting is to discuss rules & by-laws for RRC
** Motion to void all nominations from both June & April RRC meeting
Motion seconded, voted on and passed
** Motion for Chuck to request BOD to waive mandatory election and leave current RRC officers in place until restructure of RRC membership Rules is completed
Motion seconded, voted on and passed
Extensive discussion on options and ways to handle membership so that Officers are selected from members that are active in the club
After lots of discussion of different ideas the Ranch By-Laws covering Project Committees (which covers the RRC) The following By-Law of Cloud 9 Ranch was reviewed:
B. Project Committees. Project Committees are permanent committees that have specific missions related to various activities at Cloud 9 Ranch. Membership revolves (rolls over) from year-to-year and new members are taken without need for application/appointment/or ratification. There are no limits on the number of committee members. Committees do have annual officer elections in June following the annual meeting. (Unless specified by the individual committee there are no term limits for officers.) Specific Project Committees are: (missions are self-explanatory)
1. Activities Committee
2. Conservation Committee
3. Bingo Committee
4. Coffee Committee
5. Ranch Riders Committee
6. Craft House Committee
7. School House Committee
After review of the By-Law it was determined that per the By-Laws there do not have to be any term limits for these committees unless they are specified
**Motion for the RRC to have no term limits for officers
Motion seconded, voted on and passed
Lyle Parker was the first person to express interest in the position of co-chair spot. He contacted the current officers within a week or so of Kevin Willis announcing his Resignation
Request to nominate Lyle Parker for co-chair
Lyle accepts nomination
Vote taken, Lyle Parker is new co-chair for RRC
More discussion on setting up more specific rules for membership to the RRC
** Motion to adjourn
Motion seconded, voted on and passed
Meeting adjourned
Next meeting will be July 10th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
June
2010 - Notes By Lee Krout
Ranch Riders Club online meeting June 5th, 2010
Present Chuck, Mary Lou, Barb G, Dave G., Cindi, Frank, Halsey, Kadye, Lyle, Mel, nuclearsunset, Sandi, Denk, Sandy H., Skip
Meeting called to order
** Motion to approve May 2010 meeting minutes as written
Motion 2nd, voted on and passed
Financials
Interest bearing account - $3,794.15
CD- Trail improvement / skid steer fund - $8,696.16
Total all accounts - $12,490.32
Designated Funds
Trail improvement / skid steer fund (not in CD) - $634.18
Map Printer Fund - $429.00
Ranch Project Fund - $178.32
Helicopter Landing Pad Fund - $39.77
50/50 (To be paid winner) - $237.50
Total of designated fund (in checking account) - $1,518.77
Total of undesignated fund (in checking account) - $2,275.39
Outstanding bills
Merchandise to re-sell or raffle – unk
Shirt re-order – unk
Radio (ATV boom pipe raffle) – unk
Gehl 5625 Skid Steer (Items not donated) – unk
RRC’s part of the pole building – unk
Treasurer has not received amounts for items listed as unk yet
Magatha joined
Tom Riley, a Cloud 9 member has donated a 5625 Gehl skid steer 90’s model
Tom owns the New Holland machinery dealership and carries the Gehl brand In Ft. Scott, KS
Skid steer comes without a bucket or “Quick-Tach”
Tom will sell the RRC these items at cost
Ordered a 66” bucket and install of flat faced hydraulic fittings
Tom is looking into the cost of retro fitting for the Quick-Tach
Question about the width of the bucket
Discussion about width of trails
66” bucket is the smallest this machine will accept
Coy was talked to about the width of the bucket and he approved
More discussion about trails being too wide
Discussion started to get out of hand Chuck called meeting back to order
Next item CD
CD matures July 17th, 2010
** Motion to cash CD in when it matures and use for Skid Steer parts and building
Discussion about costs of parts and building
Prices for these items have not been submitted yet but are going to be needed
Complaints about not knowing the costs yet
Only price known for sure is bucket
New price is $1,300 will sell to RRC for $800
Chuck knows from purchasing fittings they are over $200 retail
Just don’t know the exact prices for everything yet
(First motion was to cash in the CD, it was amended to wait till it matures)
Motion was 2nd, voted on and passed
Question about cost of pole building
Frank left
Pole building will be discussed in a minute
Discussion on asking Tom to wait for money for parts until CD is cashed in
Questions about not ordering parts until we have the money
Heated discussion about skid steer being donated and making him wait for payment
Sandy H. offers to front the money for the parts and be re-paid when CD is cashed
Next item Pole Building
Coy is still getting quotes for the building
He wants to use volunteer’s to build
Building will be placed where RRC was approved by BOD to put shipping container
Questions about rent, and insurance
No Rent, must pay for our part of building
Pricing insurance for skid steer no costs yet
If skid steer is delivered before building is built it will be put on trailer and kept in storage compound
Next item Stream Crossing signs
Six have been installed another 10 are welded and drilled and ready to install
Question if Coy approved location of signs that were installed
Coy approved all that were installed
Coy, Conservation committee, and RRC picked the locations
Question if the conservation committee was notified
RRC attended conservation committee meeting and the time was set to meet at the stream
RRC also attended Activities committee meeting, and the
Ranch Wide Large Project meeting
Amanda9997 joined
Next item election meeting will be June 26th, 2010
** Motion to have elections on June 26th, 2010
Motion seconded
Question about nominations tonight
Vote taken motion passed
Discussion on rescinding earlier motion to have elections on July 10th, 2010
Question about nominations again
Nominations will be after this business is finished
** Motion to rescind the July 10th, 2010 elections
Halsey left
Motions seconded, vote taken and passed
Next item nominations for officers
At this point meeting became very chaotic with nominations flying everywhere
Arguments about people attending meetings or not attending meetings
More nominations
Review of nominations from this meeting and previous meeting
Chuck for chairperson
Dawn Orr, Lyle Parker, Halsey Taylor – co-chair
Wendell Ward, Mary Lou – Treasurer
Cindi – Secretary
** Motion to end nominations
Motion seconded, vote taken and passed
Question about where Lee is tonight
He is on Ranch in Fogey
(Just for clarification I arrived at the Ranch around 11:00 or 12:00
And by the time we set up, went to town, ate, and settled in it was
9:30 and I went to bed, I had already told the other officers I would
Not be at the meeting. I asked Dave to take screen shots for me
Like normal when I am not there to do it myself)
Magatha left
Discussion on how election would be done number of votes
Heated discussion about how voting should be done who should handle it
When it should be done
People started arguing about having people to bring to vote
Motion made to adjourn meeting
Several seconds
Meeting was adjourned by Chuck
(side note there was a lot of discussion after the official adjournment
More bickering back and forth about nominations and other items)
Next meeting will be June 26th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
May
2010 - Notes By Lee Krout
Ranch Riders Club online meeting May 1st, 2010
Present Chuck, Mary Lou, Lee, Dave, Barb, Cindi, Sandi, Denk, Debbie
Meeting called to order 7:00 p.m.
Motion to accept minutes from February
Vote taken and passed
Financials
Interest Bearing Account - $2,855.01
CD (Trail Improvement / Skid Steer) - $8696.16
Total of Accounts - $11,551.17
Designated Funds
Skid Steer (Trail Improvement fund not in CD) - $596.00
Map Printer (Repair / Replacement) Fund - $386.00
Ranch Projects Fund - $250.00
Helicopter Landing Pad Fund - $39.77
Total of Designated Funds (in Checking Account) - $1,245.37
Total of Undesignated Funds (in Checking Account) - $1,609.64
Outstanding Bills
Merchandise to re-sell or raffle - $540.00
Chuck explained that the RRC has spent or donated $3,482.13 to the Ranch since 2008
RRC also spent approx. $12,000.00 for the helicopter pad
Chuck explained that these figures are not in the financials and just wanted to let people who have donated where their money has been used
First Order of business – UV filter for Pond by front gate
One has been ordered for $178.90
Motion to pay for filter from project fund
Seconded
Vote taken and passed
Next item update on pole barn
Coy is taking bids on a 30 x 60 building now
RRC would have 20 x 30 section
Discussion on why pole barn instead of storage container
Pole barn would look much better and fit in with the Ranch better
RRC cost will probably be higher than container but should be better in long run
Question on if Ranch will carry insurance on building and contents or if RRC will have to
Chuck said he will have to talk to Coy about that did not know answer now
RRC will have to pay to have wall put up to separate it’s part
Question on if BOD will have to approve the pole barn
BOD will have to approve funding for the Ranch part
Question on what RRC part might be
Coy believes RRC part will be just slightly higher than container would have been
Mag joined
Motion that if a skid steer is found prior to pole barn being built that RRC rent a storage area off Ranch until building can be built
Vote taken and passed
Next item June Elections
Long discussion on when the elections had to be held
Lee says the by-laws say they have to be in June after the annual meeting
Unable to find text of by-laws right now so there is a discrepancy on when they have to be held
Motion for elections to be held at July 10th meeting
Seconded
Vote taken and passed
Lee opposed
(since the meeting Lee found the text of the by-laws and it was decided to hold the elections at a special meeting on June 26th to be in compliance with by-laws)
Next item Any New Business?
Question about who will be running for officers spots
Question about Frank Shores project
Motion to move $428.90 from non-designated fund into project fund to bring it back up to $500.00
Seconded vote taken and passed
There is a dinner for the Frank Shores project on May 14th
Sandi nominated all standing officers again
Chuck and Mary Lou accepted nominations
Lee declined nomination and nominated Cindi for secretary
May Lou nominated Lyle Parker for Co-Chair
Cindi accepted nomination for secretary
Anyone else who wants to run can be nominated at the June 5th meeting
Next item Grand Opening for the Helicopter Pad over Memorial Day
Coy is working with Air-Evac on the planning
Would like to get Joe and Melinda King involved since they started the project with the original ATV Committee
Don’t know what day it will be yet still planning
Grass is looking good around the pad
If anyone has any ideas for the grand opening of the pad let the club know
Mag asked if we could use more raffle items
She has a 22” flat screen TV with DVD player she wants to donate
Thanks to Mag for the donation
Discussion on when to raffle it
Will decide on draw date for TV later
Motion to adjourn
Seconded vote taken and passed
Meeting adjourned at 8:45 p.m.
Next meeting will be June 5th, 2010 at 7:00 p.m. central time
April
2010 - Notes By Lee Krout
Ranch Riders Club online meeting April 10th, 2010
Present Chuck, Mary Lou, Lee, Dave, Barb, Coy
Meeting called to order 7:00 p.m.
Motion to accept minutes from February
Vote taken and passed
Financials
Interest Bearing Account - $3490.85
CD (Trail Improvement / Skid Steer) - $8696.16
Total of Accounts - $12,187.02
Designated Funds
Map Printer (Repair / Replacement) Fund - $381.00
Ranch Projects Fund - $500.00
Helicopter Landing Pad Fund - $39.77
Total of Designated Funds (in Checking Account) - $1,345.37
Undesignated Funds
Total of Undesignated Funds (in Checking Account) - $2,145.49
Mel H joined
First Order of business – Shipping container is on hold as Mr. Coy Jackson is checking on a pole barn building
The RRC would have one section of it
It would be walled off with locks on the doors
Have to find out what our cost would be
Coy said he has been looking into it and has talked to the BOD and they are in favor of the pole barn idea
The BOD is not happy with the idea of a shipping container
Pole barn will probably cost more to the RRC
Next business Bill Board Painting
Most of the committees agreed to pay what they could toward the $1,800 cost
General discussion on how much to pay toward this project
Motion to use $250 from Ranch Project fund toward the bill board
Vote taken and passed
Next item is the water garden
General discussion on what might be needed
Nothing has been decided on what is needed if anything
Tabled this item until decisions are made on what is needed
Next item Justin Schmidt benefit
Justin needs a life extending surgery, his parents are members of Cloud 9 Ranch
General discussion on how to handle these types of things
Discussed having a container on the RRC table with his picture and other info on it
Motion to have container for Justin Schmidt benefit on RRC table
Vote taken and passed
Lee brought up that we need to have anyone that is interested in running as an officer of the RRC needs to make it known by the May meeting.
Lee does not plan on running for secretary this year
Lee stated that he feels it would be better for someone who could participate in RRC sponsored events to hold the officers positions
Lee stated that if no one else would run for the position that he would probably accept the position again just to make sure the club continued
Lee made it clear that he intended to continue the support that he has already been doing but would like for someone who can be more active to take his spot
Lyle Parker has already said he would like to be considered for the co-chair position
General discussion on when the June meeting should be so that elections of officers will follow the bylaws
Sandy H joined
Also discussed if the June meeting would be at the Ranch or online like normal
Lee is still waiting to see if he gets approved for his vacation in June
Dave won’t be back from trip till 21st of June
Decision was made to wait till May meeting to make decision on date of June meeting and if it will be online or at Ranch, (it will be online either way just have to see how many can make it to the Ranch)
New map shirts are a big hit and more are being ordered
Motion made to adjourn
Vote taken and passed
Meeting adjourned at 8:25 p.m.
Next meeting will be May 1st, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
March
2010 - Notes By Lee Krout
Ranch Riders Club online meeting March 6th, 2010
Present Chuck, Mary Lou, Lee, Dave, Barb, Denk, Sandi, Magatha
Meeting called to order 7:00 p.m.
Motion to accept minutes from February
Vote taken and passed
Financials
Interest Bearing Account - $2199.65
CD (Trail Improvement / Skid Steer) - $8696.16
Total of Accounts - $10,895.82
Designated Funds
Map Printer (Repair / Replacement) Fund - $345.00
Ranch Projects Fund - $500.00
Helicopter Landing Pad Fund - $39.77
Total of Designated Funds - $884.77
Total of Undesignated Funds (in Checking Account) - $1314.89
First order of business Creek Crossing Signs
Signs should be done on Monday
General discussion on the signs
Will try to get started installing over Easter
Next item Shirt Order
General discussion on new shirt design with simplified map on it
Been working with current supplier on graphics
Have not heard back from Floyd yet if he has talked to another supplier
Plan on getting several sizes in one color only for now
Still have several of current design
May need to order a few more sweatshirts
Next item Ice Machine
Floyd can get one for $150 and said he would donate if we didn’t want to pay any
Discussion on if he was going to donate
Discussion on clarifying if Floyd was going to donate if he wants to that will be fine
If he doesn’t want to we will pay for it
Mag said she would pay for ½ if needed
Thanks to Mag for offer Chuck will check with Floyd again
Next item Coleman Radio Cooler
Lee can get one for $50 or less
Motion for Lee to purchase cooler for raffle prize
Vote taken and passed
General discussion on getting a new banner for fundraising
Dave will put together new flyer to put around the ranch
General discussion no particular topic
Motion to adjourn
Vote taken and passed
Meeting adjourned (sorry forgot to look at the time but it was pretty short)
Next meeting will be delayed by one week due to poker run on normal meeting date
Next meeting will be April 10th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
February
2010 - Notes By Lee Krout
online meeting February 6th, 2010
Present Chuck, Mary Lou, Lee, Dave, Debbie266, Denk, Sandi
Meeting called to order 7:00 p.m.
Financials
Interest Bearing Account - $2198.68
CD (Trail Improvement / Skid Steer) - $8696.16
Total of Accounts - $10,894.84
Designated Funds
Map Printer (Repair / Replacement) Fund - $345.00
Ranch Projects Fund - $500.00
Helicopter Landing Pad Fund - $39.77
Total of Designated Funds - $884.77
Total of Undesignated Funds (in Checking Account) - $1313.91
At the January BOD meeting committees were ordered to put Cloud 9 Ranch on all the bank accounts
Mary Lou has called the bank and asked them to do this, haven’t heard back from the bank if it is done yet
Questions on why this was ordered
Reason given was in case one or both signee’s died
Question about who can sign
Still have to have two signatures
Question on if any two BOD members could sign and take money from account
BOD members individual names are not listed so they can not sign checks
Crossing Signs
Two vendors submitted signs and one was picked in January
Motion to purchase 10 of the reflective signs at $20 each
Lively joined
Question if the Ranch would maintain or replace the signs if damaged
Question if fine from someone caught damaging them would go towards replacement
General discussion on prepping of the metal plates for vinyl
General discussion on prepping of posts
Chuck said agreement with Greg was the RRC would supply first set of signs and if they are destroyed and someone is caught they have to pay to have them replaced
Vote taken on motion and passed
Motion to purchase 10 non-reflective signs
Vote taken and passed
Debbie266 left
Shirt orders
Discussion on new design for this year
Have been asked by several for a shirt with the map on it
Dave has come up with a simplified version of the map to put on some shirts
General discussion on quantities and such
Lively has connections with a screen printer and will check into pricing compared to present
Discussion continued about shirts and other clothing items
Decided to get some more figures of what was needed and decide on purchasing in March
Raffle items for this year
General discussion on ideas for Raffle items
Cooler with radio, Ice Maker discussed
Discussed possible gift cards
Lively asked about Ice Maker
He is going to talk with Chuck about possible donations for the raffles
Motion to purchase an Ice Machine to be raffled July 4th holiday
Vote taken and passed
Discussed some other ideas such as BBQ grill, certificates for gas
Believe other committees are doing a BBQ grill already
Ranch station is not set up to handle gift certificates at this time possibly in the future this may be an option
Dave will look into pricing for another cooler with radio
Will also have 50/50 going again
Asked Lee to put something together for the 9 lines about raffles and poker runs
No maps needed yet
Motion to adjourn
Vote taken and passed
Meeting adjourned at 8:52
Next meeting will be March 6th, 2010 at 7:00 p.m. central time
You can contact us at ranchriders@cebridge.net with any ideas or comments.
January
2010 - Notes By Lee Krout
online meeting January 2nd, 2010
Present Chuck, Mary Lou, Lee, Barb, Dave, Frank, Kevin, Sandy
Meeting called to order 7:00 p.m.
Financials
Interest Bearing Account - $5012.53
CD (Trail Improvement / Skid Steer) - $5615.99
Total of Accounts - $10,682.52
Designated Funds
Trail Improvement / Skid Steer Funds (not included in CD) - $3015.00
Map Printer (Repair / Replacement) Fund - $345.00
Ranch Projects Fund - $500.00
Helicopter Landing Pad Fund - $39.77
Total of Designated Funds - $3899.77
Total of Undesignated Funds (in Checking Account) - $1112.76
Discussion on moving all trail improvement money into CD and rolling it over
General questions on interest
CD gets just slightly better interest than checking account
Motion to move $3015.00 into CD with the $5615.99 and roll it over
Vote taken and passed
Next item Crossing signs
Mel_h Joined
Lee had bid of $15.00 for non-reflective and about $30.00 each for reflective
Barb had bid of $15.00 for non-reflective and about $20.00 each for reflective
Discussion on getting samples of each for comparison to show BOD then purchasing
Both will check with companies and see about getting samples to Chuck to take to BOD meeting on January 16th
Both will check on Monday and let Chuck know if they can’t get the samples on time
General discussion on how to mount the signs to the posts
Decided to bolt them to the posts then tack weld the bolts
Sign backs are already drilled with the holes and if you put the vinyl on first then you can’t weld or it will melt the vinyl
General discussion on signs for hay fields
Discussion on what was to be on them and who might be working on it already
Frank said he was asked but does not have time to do them
Decided to wait till after we have made sure no one else is working on them and to finish the crossing signs first
RRC will be hosting the Easter Poker Run
General discussion on having a trail clean up day prior to the Run
Kurt Joined
Discussion continued no date set but would like to have a clean up day before
Will have to wait and see what the weather does, ice, wind, snow, will make a difference on what needs to be done
Kurt asked about route for Run, said he has to wait and see what the trails are like closer to the run date
Easter Poker run will be on Saturday April 3rd, 2010
Motion to adjourn
Vote taken and passed
Meeting adjourned at 8:12 p.m.
Next meeting will be February 6th, 2010 at 7:00 p.m. central time
Page Last Updated: 07/17/2011